Tag Archives: meeting

How to Handle Awkward Social Situations

Contrary to popular belief, iJustine is not someone who always knows what to say. She’s as unsure of herself as the rest of us when it comes to handling random conversations with strangers. Many of you out there are good at covering up your nervousness. You figure out what to say without even having to think about it. I usually am able to do this, as well. But there are times…

How do you handle situations such as the one Justine found herself in? Do you laugh it off, turn rude and mean or actually engage the person in longer conversations? If this had happened to you, would you have done anything differently? I know at least one person who would have agreed to meet later in a public place (like Starbucks!) with a few friends along for good measure. She’s always up for getting to know more people.

You never know… that random person you meet could turn out to be the one. I’m a firm believer in always grabbing every opportunity you can to connect with others. However, I just don’t always know how to talk to them once I do! What are your suggestions?

How to Synchronize and Coordinate Schedules

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On an average morning, I wake up and check my email. Then I worry about going about the rest of my day. There are many times when I need to coordinate my schedule in order to accommodate other people and meetings. I can never get anywhere with schedules, because I end up with an email thread that is 14 pages long! Have you ever noticed how some people are insanely focused on setting up a phone call to talk about something you could have already covered in an email? When it comes to coordinating schedules and getting people on the same page, you may want to Doodle!

Doodle is a free service that you don’t even have to sign up for! Use it to schedule an event, such as a meeting, business lunch, conference call or even a family reunion. Create a poll with your choices, and email out your link. Then, watch as the votes come in so that you can choose the best time for everyone!

You can also use Doodle to choose what movie to see, or find the newest hot restaurant to visit. You can use Doodle with your calendar (Outlook, iCal, etc), on Facebook, or even from your mobile device.

Doodle may not be a drawing service, but it certainly does make it much easier (and more fun!) to get something scheduled.

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Are You Looking for a Free Internet Whiteboard?

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I had some of the people from our live chat room draw and write on my virtual whiteboard. They managed to quickly fill up 24 pages! I created this for free, using a cool service I came across that you can use for school or work!

Dabbleboard is an online collaboration application that’s centered around the whiteboard. With a new type of drawing interface that’s actually easy and fun to use, Dabbleboard gets out of your way and just lets you draw.

You can either sign up or not, it’s not necessary! There are different levels of use… both free and paid-for accounts. You can freehand draw, add text, or use one of the tools to make your drawings more precise.

Your Dabbleboard can be private or public. You can also go a step further, and click “voice and video chat”. A box will pop up and detect your camera and microphone. You then add friends or coworkers. Once you’ve set it up, you are given a URL to share with others. They can then see what you’re drawing and writing, and add to it – as well as being able to see and hear you!

Whiteboarding is a perfect way to communicate when you’re snowed in, sick or just have to work with people who aren’t all in the same location. Make sure you pass along any other collaboration tools you know of!

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How to Schedule Appointments in Different Time Zones

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There’s never enough time. Inevitably, we have to communicate with people in different time zones. How do you figure out all of the logistics? It can be a nightmare if you aren’t using a service like Permatime.

Imagine you want to arrange a phone call across different time zones. Simply set the time, in your time zone, and permatime.com will generate a link for it. If you share this link with others, they will see that time in their own local time zone (and any other zones they choose).

When you first go to the site, you first must set your time zone. Now, add the date and time for your meeting and click “Create Permatime”. You will then be given a link that you can email or text to others. This will allow them to easily get on the same time as you are.

It doesn’t get any easier than that, folks. Set your time, add your meeting time, and send out the link. Everyone involved will quickly be able to coordinate schedules, and get on the same page.

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GoToMeeting Demo and Special Discount

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It’s been a while since we last played with GoToMeeting. They’ve updated their software, and now we can see both Mac OS X and Windows desktops. I’d like to start doing live screencasts with those of you who love doing them anyway – we’ll use GoToMeeting once a week and make it happen live with the stream – email me if you have an idea of what you’d like to demonstrate if you are selected to share your screen with our GoToMeeting session!

If you’d like to take advantage of the special deal, it’s only available at http://gotomeeting.com/ChrisPirillo – that link has been live since we first started doing GoToMeeting sessions with the live stream. It was interesting to see people light up when they saw the new functionality – or seeing and using GoToMeeting for the first time. I decided that for this particular re-introduction, I’d give my Kodak Zi6 another shot. It performed well enough, although I had to increase the brightness ever-so-slightly, which killed some of the finer details of what was happening on-screen. Still, I think you get the idea. I could have also recorded the GoToMeeting session on-screen, but it was much more fun to dynamically interact with the camera in front of me.

So, stay tuned – if you have ideas for what you might wanna demo live in a GoToMeeting session, and you have a good microphone, screencasting experience, and a clean desktop, please let me know. I’ll bring you full-screen and let you narrate the entire thing! Of course, I might ask questions here and there. Who wouldn’t?

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How Do You Share Calendars and Coordinate Schedules?

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One of the reason I happen to stream my life online is because it’s easier to keep a schedule that way. If anyone asks “when are you streaming?”, I can just answer “right now.”. There may come a time when I have to schedule an event, and coordinate it with a variety of people. Those people could be spread out all over the World, using any number of different platforms. What options do I have then? Thank goodness I found Tungle.

Quickly and easily share availabilities with co-workers, board members, and investors, no matter which calendar application they are using or where they are located – for FREE.

Easily coordinate meetings with people on the go, receiving their responses sent directly from their smart phone devices. Propose times to meet without worrying about being double booked. Tungle handles your availability as it is dynamically updated.

So you see, it doesn’t matter what calendar app you prefer: iCal, Google Calendar or even Outlook. Using Tungle allows you to stretch beyond your desktop, and your company. It will allow you to start interoperating with others on both your schedule… and theirs.


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What Do You Use to Notify Friends Together?

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Let’s say you have more than one friend, which I’m sure you do. You may want to notify your friends about something, track whether they’ve seen what you had to say, and receive your responses… all in a hurry. What do you do? You could collect all the information by hand, but why would you do that? Why not just head over and try out Notifu instead?

Know which recipients have acknowledged receiving the message and which have not.

Let’s say you need to move tonight’s meeting from 6:00pm to 7:00pm tonight. Without Notifu, you could email everyone but you’d be left wondering who actually received the message. With Notifu, you can send message to reschedule to everyone and see exactly who received the message and who did not.

Send a question to a group, prompt each to choose from a set of choices, and see the results tallied instantly as each responds. Notifu makes group decisions easier, and faster.

You can arrange to send your messages to your group via SMS, email, Instant Messenger, and even telephone. This is such a fast, easy way to set up a meeting, or plan a party. If you have friends or business contacts you need to coordinate things with, be sure to give Notifu a try.


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When can you Meet?

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I work from home, as you probably know. That doesn’t mean I don’t have to coordinate meetings with people. When we need to meet, we have to coordinate our schedules. The more people there are, the more difficult it is to nail down a particular time. Thankfully, I stumbled across a site that can really help. When Is Good is a free and easy way to get those meetings scheduled. There’s nothing to sign up for, and no password to remember.

There are only three simple steps to schedule your conference or meeting:

  1. Click the grid for all the times that are good for you. You get a link to email to your invitees.
  2. They see your proposed times and click on when they are free.
  3. You visit your results page and see when everyone can get together.

Several of my chatters and I tried this out. I asked when everyone would be available to walk the dog. Apparently, 10:00am is the best time for everyone. It really was fast and simple to use. I had a hard time reading their small font… but they give you the capability of increasing the font size. You can change your settings to include half-hour increments, time zones, and even which days or hours in the day to include. Don’t forget to name your event!

Be sure to check this website and their service out the next time you need to schedule anything. Whether professional or personal, you’ll take the headache out of deciding what time is the best time for everyone.


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Community Desktop Sharing with GoToMeeting

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GoToMeeting is a new sponsor of ours. Several of us got together, networked in, and had a great time!

GoToMeeting.com is not only our newest sponsor, it’s also an excellent meeting application. There is a free trial available. There are three steps to being able to use GoToMeeting:

  • Create an Account Register online by creating a username and password for your account. Once registered, you’ll be able to host an unlimited number of online meetings with anyone. Your meeting attendees don’t have to be GoToMeeting registered users and can attend your meetings for free. Refer to the My Account page to obtain online billing history, view plan information and modify account information.
  • Set Up GoToMeeting on Your PCThe automatic setup takes seconds, and no configuration is required. GoToMeeting will download to your PC and enable you to host and join online meetings with a few clicks. Begin by hosting a meeting through the GoToMeeting Web site, via Microsoft Outlook and through instant messenger applications.
  • Organize a Meeting Even novices can begin organizing on-the-fly or scheduled meetings with absolutely no training. You can start a meeting immediately or schedule it for later. Begin presenting and sharing applications or documents with your business contacts across the country or with your colleagues down the hall.

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