Most everyone has some type of office suite installed on your computer, likely Microsoft Office. Did you realize you can do everything that Office can do online… for free? Google has free office tools called Google Docs. You may ask… why would I do them online? Well, it’s simple. How many times have you had to send a document or spreadsheet back and forth to others to be checked over, edited and just shared? By using Google Docs, you can simply upload your existing files, choose who to share them with, and work away! Using Google Docs can increase your productivity by cutting down on the amount of time needed to send the files back and forth via email, wait for the other person, and so on.
Google Docs has applications to build spreadsheets, word documents, and presentations. You can easily do all the basics, including making bulleted lists, sorting by columns, adding tables, images, comments, formulas, changing fonts and more. Google Docs accepts most popular file formats, including DOC, XLS, ODT, ODS, RTF, CSV, PPT, and more! There are toolbar buttons similar to what you are already familiar with for editing… such as bold, underline and italics.
So how do you get started? Visit docs.Google.com. If you don’t already have a Google account, such as for Gmail, then you’ll need to sign up for a free account. If you do have a Google name, simply log in with it. As soon as you’re logged in, you can click on the “New” button to choose to create a new document, spreadsheet or presentation. Or… click the “Upload” button to upload an existing file. One of the best features of Google Docs is the fact that it automatically saves your work pretty often. You don’t have to click a button, it just saves it for you.
So what about sharing your work with others? Click on the Share button to invite others (via email address) to share in the document with you. Anyone you’ve invited to either edit or view your document, spreadsheet or presentation can access it as soon as they sign in. Multiple people can view and make changes at the same time. There’s an on-screen chat window for spreadsheets, and document revisions show you exactly who changed what, and when. Viewing a presentation together is a breeze, as anyone joined in a presentation can automatically follow along with the presenter.
Working on and saving your files has never been easier. There’s nothing to download; you access your documents, spreadsheets and presentations from any computer with an Internet connection and a standard browser. You can create as many folders as you wish in order to organize your work in a way that is easy for you to manage.
With so many features that are easy to use… and all for FREE, I don’t see why you would want to use anything else! Give it a try, and let me know what you think! Leave me a follow-up comment to this video, or shoot me an email to [email protected]
E ya later!
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