Tag Archives: ical

How to Synchronize and Coordinate Schedules


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On an average morning, I wake up and check my email. Then I worry about going about the rest of my day. There are many times when I need to coordinate my schedule in order to accommodate other people and meetings. I can never get anywhere with schedules, because I end up with an email thread that is 14 pages long! Have you ever noticed how some people are insanely focused on setting up a phone call to talk about something you could have already covered in an email? When it comes to coordinating schedules and getting people on the same page, you may want to Doodle!

Doodle is a free service that you don’t even have to sign up for! Use it to schedule an event, such as a meeting, business lunch, conference call or even a family reunion. Create a poll with your choices, and email out your link. Then, watch as the votes come in so that you can choose the best time for everyone!

You can also use Doodle to choose what movie to see, or find the newest hot restaurant to visit. You can use Doodle with your calendar (Outlook, iCal, etc), on Facebook, or even from your mobile device.

Doodle may not be a drawing service, but it certainly does make it much easier (and more fun!) to get something scheduled.

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How to Travel Back in Time


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When this application hits 88 miles per hour, you’re going to see some serious stuff! Visualize data in a completely different way. If you were naive to believe that there’s no software available for Mac OS X… think again. Here’s another breakthrough product that’s only available for the computer you claim is “too expensive.” Bee Docs allows people to create timeline charts. The cool thing is that once you create a chart, you can “fly” over it with a 3D perspective.

Your audience will think you spent days crafting your timeline, but it does not get any easier than this… Choose a “look” and enter your events. Got images to add? Drag them onto your events. That is it!

Present your 3D timeline in full motion. Browse your timelines with Quicklook. Search for events using Spotlight. Share you timeline using iChat Theater. Present your timelines in full screen interactive 3D or export your timelines as PDF to include in your documents, movies, or websites.

People can use this instead of using traditional presentation software. It’s built to be a part of a whole ecosystem of presentation. It works fantastically with Keynote. You can automatically chart out iCal calenders, as well as many other applications.

Once again – check with me for a coupon before buying any software!

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Syncing Outlook, OS X, Google with Ease

Not sure how it happened, but I ran into The Holy Grail of Synchronization – how to synchronize Microsoft Outlook (multiple locations), Google Calendar, Gmail, iPod, and mobile phone with Funambol, ScheduleWorld. I took the time to dig deeper, largely because I’ve been wanting to sync Outlook with Google (and Google with iCal) for a while now – and I’m still using Outlook 2000, which keeps certain syncing tools out of reach.

Standards to the rescue! Engtech, as described, pointed me to ScheduleWorld: “An experiment in a new kind of rich Internet application, built on the foundations of open standards that enables you to access your data from virtually anywhere using a growing number of interoperable devices and software.” Yes, it’s absolutely free – and absolutely 100x more useful than you may realize:

  • Sync between countless devices, platforms (iPod included!)
  • Simple and fast Calendaring, Scheduling, Tasks, Notes
  • Global address book (LDAP!)
  • Java Micro Edition (JME/J2ME) Client for mobile phones

Whoa. As recommended, I downloaded the Outlook SyncML client (which runs independently). Took a small bit of troubleshooting to get going, but the problems were remote – and cleared up quickly by Mark Swanson (ScheduleWorld mixmaster). In no time at all, I was able to do what I’ve always wanted to do – sync calendars, tasks, and notes through simple software, as well as have a network-accessible address book. Dude, ScheduleWorld is absolutely amazing – and free.