Many of us have more than one email account. If you’re like me, you use one for business, and another address entirely for personal stuff. Often, our Inbox becomes so overloaded that we simply cannot keep up. If this is the business side of things, not getting through it all could be disastrous. For this reason, Gmail has introduced a simple way to delegate your email to others.

To grant access to another account, click the Settings link in the top right corner of Gmail. On the “Accounts” tab, you’ll see a new section where you can “Grant access to your account.” The account you add will get a verification email with links to accept or deny access. Once the account accepts, a small down arrow will appear beside the email address at the top right corner of Gmail which can be used to toggle between accounts. Each account will open in a separate tab or window to help keep things simple and smooth.

What a great way to share the work load. Will you be taking advantage of Gmail delegation?

• Dear companies: We only want one thing from you… make your product and/or service WORK. That’s all.
• I know you want a DIY Steve Jobs holiday ornament, right?
• Does technology isolate or unite us?
• What would prompt a bride to sue her groom for a hundred thousand bucks?
• iTunes is giving away songs for the holidays.
• Should law enforcement officers be allowed to curse at the people they serve?
• Prevent those spyware drive-by downloads.
• Are you protecting your privacy online?
• Why would a USB headset work with Windows but not on a Mac?
• Will Google’s Chrome OS perish before the end of 2011?
• Are you a fan of netbooks?
• Is it legal to create a remix of your favorite song?
• Why in the heck did some idiot shoot himself in the leg at a McDonald’s?
• Do you record your instant messenger conversations?
• How does Facebook manage hundreds of millions of accounts?
• Google Voice now supports iPod touch and iPad.
• Are you using good SEO practices when you comment on someone’s blog?
• The Salvation Army has gotten with the times. Will you give more now?
• Is it possible to get more done when your laptop is broken?
• Keep your pups happy with homemade doggie treats.
• Could the Chernobyl bomb site be a place to make vacation memories?

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Delegate Your Email with Gmail

My eyes nearly bugged out of my head as I read about Google helping users to turn off Conversation View within Gmail. In my opinion, threaded conversations are the best thing to happen to email since email itself was invented. Communication is actually much easier when you are able to track what has been added to a thread without wading hip-deep into your Inbox. As a proponent of this service, I hadn’t thought of those of you out there who actually may not enjoy being forced to have threaded conversations.

There are several people who aren’t happy with the way Gmail displays their email. Perhaps they are users who are simply stuck on the way things used to be handled by programs such as Outlook. Maybe they enjoy having to pull their boots on and having to dive into the Inbox (or whatever other folders they have) in order to track something that had been discussed already. For those people, Google has now created an option to turn OFF Conversation View. Wiltse Carpenter, Technical Lead for Gmail, has a colorful explanation for the move:

The way Gmail organizes mail into conversations is like cilantro. You either love it — and, like me, enjoy the nice citrusy, herbal finish it gives to everything from salsa to curry — or you hate it. It turns out not everyone feels the same way. And just as an outspoken minority has banded together in unison to declare their distaste of one of nature’s most delicious herbs, some of you have been very vocal about your dislike of conversation threading. So just like you can order your baja fish tacos without cilantro, you can now get Gmail served up sans conversation view. Go to the main Settings page, look for the “Conversation View” section, select the option to turn it off, and save changes. If you change your mind, you can always go back.

What are your thoughts? Can you imagine having to go back to the old ways of finding things in your email client of choice? Would you die from frustration by simply thinking about it? Or are you one of those this change was made for? If so, I’d love to hear your perspective. Perhaps I am missing an important point and reasoning you wouldn’t want to take advantage of beautiful threaded email goodness.

How to Turn off Conversation View in Gmail

If you tend to get far too many emails every day, it’s easy to lose track of things you might not need right away. It’s happened to me before: I will let something languish in my Inbox, knowing I’ll need it in say a week or so. However, when the week has come and gone, I’ll have someone emailing me again to ask if I have forgotten about them. The original email was buried amongst the piles of other things my mail client sees, and I had completely forgotten about it. I know that’s happened to you at some point – but Boomerang isn’t going to let it happen again – as long as you’re using Gmail.

When a message hits your Inbox that you’ll need to deal with later, simply use the Boomerang tool. Tell it when you want to see the missive again, and the plugin does the rest. This comes in handy if you’re under contract to do certain things at certain times. Have the tool magically re-send the email to your attention on whatever day you need to see it – and even choose what time you want it to show up!

Another cool feature of Boomerang is to use it to schedule your outgoing mail. This is very handy for Geeks like myself. I tend to stay up entirely too late at night sometimes. I’ll often shoot out an important email, only to find later that the person didn’t see what I had sent. It was lost among the hundred other messages waiting for them when they sat down at their desk in the morning. Using Boomerang, I can now set a specific time for my message to be sent so that I don’t run into this problem again.

Likely the best part of all is that you don’t even have to be online in order to schedule your emails. Since everything is handled server-side, you can set your schedules and then synchronize when you’re back on an Internet connection. How cool is that?

Boomerang Shows Email When You Need to See It

Tired of juggling logins for multiple Google accounts? The solution is here. The Google Operating System blog has uncovered a new feature that allows you to manage all your accounts with just one login.

It’s easy to set up. Go to your Google Accounts page and find the “Multiple Sign-In” option. The feature is still being rolled out, so check later if you don’t see it yet.

Once you get to the multiple sign-in settings page, you sign in to your additional accounts and set the feature to “On.” Save your changes and you’re ready to go.

When you’ve enabled the feature, you’ll find a triangle by your email address in the upper right corner of the page. Click the triangle, and use the drop-down menu to change accounts on the fly.

You can learn more about the feature in the Google Help section. Note that the account you sign in with will function as your default account.

If you decide you don’t like this new option, you can always turn Google’s multiple sign-in feature off.

How to Sign into More than One Google Account at Once

I couldn’t help but chuckle as I read the title of this forum post on Geeks. At first, I thought the original poster had lost their mind. With all of the advances in operating systems over the years, why on Earth would we miss Windows 98? However, the chuckles faded away as I read one of the follow-up comments in the thread, which stated “I miss the simplicity, but not the lack of reliability”. How true that statement is.

Back then, things were much simpler. Sure, we couldn’t DO as much as we can now, but is that always a bad thing? We are much more stressed out these days, more overworked. We try to do too much at once, and leave other aspects of our life untended. All of this is accomplished with the help of our powerful computers and uber-awesome operating systems that run on those pieces of hardware.

I can completely understand the sentiment about missing the simplicity. It makes me remember that I need to slow down a bit at times, and appreciate the world around me more. No one will pass out if I don’t reply to their email the instant it hits my inbox. The World isn’t going to come to a screeching halt if I don’t get this blog post written in the next five minutes. I might, however, break out in hives if I don’t take a break for a few minutes right NOW.

• Predictions made back in 1958 are coming true at an alarming rate.
• Don’t lose everything on your computer.
• Social Security payments will outstrip incoming payments this year.
• Do we have any humble PC repairmen left?
• Are heated seats an option or a necessity?
• How do you produce an eBook of your own?
• Gmail users are now able to detect illegal account activity.
• Are you a genius when it comes to building a website?
• Android owners should check out AppBrain to find all of the hottest apps.
• Will the masses come if you install social media tools?
• Should doctors turn to Google to learn more about their patients?
• Toyota’s problems are increasing dramatically.

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Do You Miss Windows 98?

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During the Gnomedex conference this past summer, we held an open mic session. Anyone in the audience could get up on stage and share their favorite website, tips, trick and resources. In this short video clip, we were all reminded of how simple it is to secure our Gmail when viewing it from a public location (such as a conference or an Internet cafe).

When you are logged in to your Gmail account, go up to the top of the page and click on Settings. The fifth header down on the page is Browser connection. Next to this, click the little button that says to Always use https. This will ensure that no matter where you are at, you are logging in to your email securely.

Thanks for the tip!

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Keep Your Gmail Safe

If you didn’t already know, there’s a set of features you can enable in Gmail to enhance your experience with the email service – right now. They’re tucked away within the “Labs” Settings pane. As of today, a few more of these “Labs” scripts will be enabled by default.

It’s time to turn on a few of these unofficially-official Gmail features (if you haven’t already done so). To me, these are the top 10 Gmail Labs settings to use:

1. Message translation – If you communicate in more than one language, this one is a must.
2. Superstars – If you’re into visual navigation, enabling these additional “stars” will prove useful.
3. Pictures in chat – I realize that Gmail is all about being lean, but I love seeing avatars in my IM window.
4. Sender Time Zone – Unless the only people you know are in your time zone, you’ll want to turn this feature on.
5. Right-side chat – Hey, the space is there for you to fill!
6. Advanced IMAP Controls – This is a must if you, like me, experience Gmail from your desktop email client.
7. Default ‘Reply to all’ – For some reason, people don’t realize that this is a useful function when there are more than just two people involved in an email conversation.
8. Navbar drag and drop – If you’re a customization freak, toggle this feature and tweak yourself silly.
9. Inbox preview – This is one of my favorite Labs features. Even on a fast Internet connection, using a fast browser, this Labs script shows you a barebones list of what’s sitting in your inbox before the page has fully loaded. Believe me – you want this.
10. Create a Document – if you’re a Google Docs addict (like me), this’ll just make it easier to create a new item from within Gmail.

Okay, so I also happen to like: Undo Send, Title Tweaks, Don’t Forget Bob, Got the Wrong Bob, Inserting Images, Extra Emoji, Send & Archive, Mark Unread From Here, Google Calendar Gadget, and the Google Docs Gadget.

What are you waiting for? Make your own Gmail better!

How to Enable the Best Gmail Tweaks

One of the longest-running issues we all seem to have is trying to deal with an Inbox that is too full. There have been many pieces of software developed over the years in an attempt to help us manage these monstrosities. However, they’ve all fallen short of the mark. However, there’s a new kid on the block who promises to deliver in ways others never have. The only catch is that only Gmail subscribers can use the service.

Gtriage is a service that scans all your email messages and to determine which ones are the most important to you. It then tags those messages “Important” with bright red labels so they don’t get missed. The way it works is nothing short of ingenious – as long as it does as promised. Their algorithm for measuring the email weights is being called “powerful machine-learning technology” by the company. They even have two cartoon-looking characters representing the two parts: Buckminster and Blockhead. Blockhead learns the universal characteristics that make email important, and Buckminister learns what you find to be important.

According to their website, Gtraige learns about you and gets even better once you’ve been using it awhile. After it’s set up, you just use your Gmail account as you normally would, while Buckminster and Blockhead watch your actions – and customize themselves to your behavior. In theory, the end result is an email filtering program that works without your having to actually DO anything. Will it work? Only time will tell. This isn’t something that can be tested in a matter of days. I will have to reserve judgment until I’ve used it for awhile.

For now, the service is free… if you can get an invite code. The company has set up pricing tiers, and is confident that Gtriage will work so well, you’ll want to pay for the service. While that remains to be seen at this point, it will likely be worth the cost if it delivers as promised.

How Do You Manage Your Inbox?

Google has stepped up their game yet again with today’s introduction of Google Buzz. Buzz is touted as a new way to start conversations about the things you find interesting and share updates, photos, videos and more. It’s built into Gmail, so there’s nothing to sign up for, install or configure. Buzz makes use of your current contact list within Gmail, so you already have a built-in set of friends, as well.

You can choose to share publicly with the world or privately to a small group of friends each time you post. Connect other sites you use, such as Picasa, Flickr, Google Reader, and Twitter. This lets your friends keep up with what you’re doing around the web in one tidy little place. Don’t feel you have enough connections in Gmail? Google Buzz will suggest new contacts for you. Buzz will recommend posts from people you’re not directly following, usually from places your current friends are having conversations. If you’re not interested in a particular recommendation, just click the “Not interested” link.

Over on ReadWriteWeb, they are making a case for Google Buzz replacing FriendFeed. The author makes some very valid points, which focus on Google’s already built-in userbase, as well as the fact that they are working hard to integrate mobile applications. The article is compelling, making one wonder if Google Buzz will, indeed, bring about the end of FriendFeed. I still maintain that both services are quite different, offering different things to their users. I don’t see Buzz as replacing or killing FriendFeed. However, I could be wrong. It’s happened once or twice before!

Google Buzz will be rolled out everywhere within the coming days. If you don’t already have it showing up in your Gmail, you will soon. Keep an eye out for a Buzz link under your Inbox. Check it out… try it on for size. Let us know what you think of the newest offering from Google. Is it a bunch of hype? Or… is the buzz about Buzz on target?

The Buzz About Google

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Devir has done a few screencasts for us in the past, with a lot of positive reviews. This time, he decided to have some fun, and show off several of the Easter Eggs he has found around Google’s sites. Don’t adjust your screen. The video is pausing at the beginning on purpose! That was Devir’s way of having a little fun with you all!

The first Easter Egg deals with the infamous Loch Ness Monster. Apparently, if you have iGoogle configured right, you will see this mysterious monster! If you change the theme to the Beach theme, you may see something interesting at precisecly 3:14am for about 60 seconds. This is a rumor, and is something that supposedly happens daily.

The next trick is a little simpler. Head over to Google.com/intl/xx-pirate/. This will take you to a search page that allows you to search like a pirate! All of your search results will be what you would normally receive. However, all of the text on the original page is pirate-speak!

You can also go to http://www.google.com/intl/xx-hacker/ to have hacker terminology on your main page!

Next you can have a bit of actual Easter fun! Point your browser to google.com/Easter/feature_easter.html. You can use your mouse cursor to help the little Easter bunny catch eggs in his basket, and spell out the word Google! You’ll probably end up addicted to this little game.

Now we’re going to head over to your Gmail account. Click on the Settings button. Now click on the Labs button. Now scroll down until you find the title Old Snakey and enable it. Make sure you save your changes. Now, whenever you are on your main Gmail homescreen, you’ll be able to click the & sign on your keyboard, which will allow you to play the Old Snakey game at any time, with just that one click on your keyboard.

The last trick Devir has for you is an old April Fool’s joke that Google played on us all a couple of years ago. Head over to google.com/mentalplex/. Once you’re there, you can enter a search term, or search smarter and faster using the Mentalplex. Stare into the moving circle while imagining what it is you want to search for. Let the Mentalplex show you your results! People really believed that this was something real, and was hilarious!

Thanks for another fun screencast, Devir. Great work!

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What Easter Eggs are Found in Google?

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I’ve had a couple of eStarling digital frames in the past, and been very happy with them. When the folks at eStarling sent me their newest product to review, I was more than happy to take a look – especially since it features a touchscreen! The frame also boasts 802.n networking capability, and automatic firmware updates.

The eStarling TouchConnect Digital Photo frame has a 10.2″ LCD screen, which allows you to see your pictures with nice clarity. There is 2GB of built-in Flash memory, with the ability to add an external SD memory card for more storage. Using the touchscreen, you can quickly set up wireless connection and passwords.

Probably the coolest part of this frame is the social aspect. Yes, you can pull in photos from places such as Flickr, Facebook and Picasa – much like with other similar frames. However, with the TouchConnect, you can grab photos right from within your Gmail.

Provide the credentials of any Gmail account that you choose, and let the TouchConnect do the rest. Forward your photos to that email account, and they’ll show up in your picture frame. Likewise, you can email the photos from your cellphone directly to the frame, as well!

Also, subscribe to any photo RSS feed that interests you, and those pictures will automagically show up on the TouchConnect, as well. Send the RSS feed in question to the Gmail account that you set up with the frame, and they will be fed directly onto the screen.

I have to thank the folks at eStarling again for sending this to me to take a look at. I’ll go a step further than just reviewing it – I’ll be keeping this little gadget right on my desk here in my home office.

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eStarling Touchscreen Digital Picture Frame Review

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I think everyone I know has a Gmail account. Do you use it? Do you like it? If so… why? I’m interested in hearing your responses.

If you’re not familiar with the Labs feature, it’s something that will extend the capabilities of your Gmail account. Jamie submitted a top five list of Labs tips and features. I wanted to pass them along to you. Jamie has tried almost every Lab script there is, and compiled the following list of what he feels are the five best ones that you should be using.

• Title Tweaks – This moves the “Inbox (n)” element of the page title to the front, meaning that when you have lots of tabs open you can still see when new emails come in. I’ve found this to be really handy as it means I no longer have the title “Google Mail” taking up space unnecessarily in my tabs… and I don’t have to open a tab/window to see if I have any new email. Really simple, but very helpful when you’ve right-clicked a number of links into new tabs.
• Old Snakey – Email can be, and often is, dull. Sometimes it’s nice to distract ourselves with a simple game to take our mind off things for a couple of minutes. Old Snakey does exactly that. As long as you have keyboard shortcuts enabled pressing Shift + 7 (= & – which sort of resembles a snake, I guess!) will open up a simple game of Snake right inside your email window. No pop-ups, no new windows or tabs – and you can still see your inbox right behind the game. It’s an excellent stress reliever during the course of your day, as well.
• Remove Labels from Subjects – This one is especially useful if, like me, you have a netbook with a small screen that you often use to check your email. This script hides the labels from the subject line, meaning that not only can you see more of the subject and snippet of an email, but also the subjects are properly aligned with each other – not zigzagging like they are when labels are enabled. I found that before using this script I’d started to almost ignore the subject completely, instead I was paying more attention to who an email was from and the labels it’d been assigned by my filters.
• Inbox Preview – Inbox preview shows a static list of the emails in your inbox as Gmail is loading. Whilst Gmail is usually very fast to load, this allows me to see if I’ve got any new email immediately, and even provides a “Sign Out” link if I should decide there’s no need to go any further. This might also be useful to those that have Chat turned on in Gmail, and want to check their email quickly without popping up as “Available” in Chat. If there’s nothing that demands your attention, just sign out.
• Mark as Read Button – I’m constantly marking email as read without actually opening them up. Notifications from sites such as Twitter, Facebook and YouTube often don’t actually need to be read, but I still prefer to have them sent to my inbox as unread just in case. Of course, Gmail has had the “Mark as read” feature since the beginning, but this has always been hidden away in the “More Actions” menu. This script adds this option as a button next to “Delete”, so I can quickly clean my inbox of those emails that I don’t need to read. This Labs feature gets the number one spot not because of how amazingly technical or clever it is, but simply because it’s almost certainly the feature that I use the most.

If you’re using Gmail Labs, what are your favorites? Do you find that they are fun – or functional? Do they make your email experience better? Let’s hear what you have to say.

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Gmail Labs

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I have Gmail, like many of you do. Over the past months, Google has been adding handy scripts to enhance the experience. Just the other day, they added the possibility for you to do live video chat with your friends. All you need is a Webcam, and the small download to install from Google.

I was looking in my account to see who happened to be online while I was recording this video. Looks like my friend Rick from Geeks and the live community. I connected with him, and was amazed at the high quality of this service. Both the image and voice quality are of the highest caliber.

It’s not going to get any easier than this, really. Just point and click, that’s all there is to it. You can pop the video out of the regular browsing experience, so you can continue to surf online while you are video chatting with someone. I’ve never really seen something like this done in a better fashion. Kudos to Google.

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Are You Using Audio and Video in Gmail Yet?

There is such an abundance of email clients these days… both web-based, and desktop-based. It’s hard to know what one is the ‘best’, or which one will suit your needs and desires. How do you know what is right for you? I asked several people this question, and the answers were quite varied.

What Email Client do You Use?

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Ah, yes… Gmail. It’s the free email service from Google, that can be accessed via the Web or by using a desktop client. They give you up to 6GB of space to use, pretty much for free. That’s beyond cool. There are a ton of free services that Google offers, such as Google Docs, which we’ve discussed before. Just the other night, they introduced us to Google Labs.

So what is this new feature, exactly? When you sign in to your Gmail account (or sign up for a new one), you’ll see “New! Gmail Labs!”. This resides as a tab within your Gmail settings. This allows you to add things like plugins, add-ons, Gmail widgets and the like to your account. They’re simply “hooks” that add to your experience with Gmail. They’re going to be slowly rolling these out, to test how they are received and used. For the more popular ones, they will eventually be made into full-on Gmail settings.

In essence, you have an opportunity to shape the future of Gmail. It’s pretty much the fastest web-based email out there, but I’ve never really liked the interface. Maybe they’ll come up with some interface tweaks. Check some of these out:

• Google Code Search – allows you to search for public source code.
• Google Page Creator – helps you create a Web page in minutes.
• Google Dashboard Widgets for Mac – Quickly access Google products from within Dashboard.
• Google News Alerts – Choose a topic and receive news alerts for it.
• Google Notebook – Clip and collect information as you browse the web.

These are only a handful of the things you’ll find to play with in Google Labs. Give it a try today!

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Do you use Gmail’s New Features?