Emails, Media Blog

Email Tips

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A community member at large named Chris (great name, btw!!) sent in his top five list. These are Email Tips, for things from creating an Email address, to proper Email etiquette. Thanks for these great reminders, Chris!

  • Do not use any fancy stationary or elaborate signatures. These detract from the content of the e-mail, and waste valuable KB of space on peoples’ already over-spammed e-mail boxes. Not to mention most of the time people don’t even look at the signature once they know who it’s sent from via the address. A simple one line signature is best.
  • Create an e-mail with Yahoo, Hotmail, Gmail or another free web e-mail service in addition to your ISP or personal e-mail box. This new e-mail box you will use exclusively for forum registrations, online shopping, and other sites that could potentially use your e-mail address to send you spam, or sell your e-mail address to a spammer. This lessens the possibility that spammers will get a hold of your private e-mail address you use to communicate for personal or business correspondence.
  • Use proper spelling, grammar, and netiquette. At the very least use a spell-check on your e-mail before sending it, especially to someone you don’t know. Not using proper English lowers your IQ in other peoples’ minds. Punctuation and sentence structure helps as well, especially when communicating for business. Last but not least, for the love of God (yell at camera) DO NOT TYPE IN ALL CAPITAL LETTERS! THIS IS CONSIDERED YELLING IN THE OTHER PERSON’S FACE ON THE INTERNET!
  • Be careful with e-mail from people or businesses you do not know. Most tech-savvy people can recognize spam at a glance, but be careful with e-mail from an unrecognized name with subjects like “Hey! I’m glad I found you!” or “Urgent! Final Notice!” Spammers use every technique they can think of to get you to second guess yourself and open that e-mail. Also, use an e-mail client or service that automatically blocks the download of embedded or linked pictures because often the e-mail downloading these can be a sign to the spammer that your account is active.
  • Be intelligent with the name of your e-mail address when you created it, and when you use it. Do not create long and complex e-mail addresses such as bford12292010@myhost.com because nobody will ever remember that without having to go to their address book every time. Long complex names cause confusion. Use a unique nickname and as few numbers as possible. Also, sending e-mail from names such as “babycakes21″ or “sexyboy19″ or “flirtymama” looks highly unprofessional. Never use these kinds of e-mail names when communicating professionally with businesses or especially prospective employers. Also never put them on a resume. For business and professional e-mailing, stick with the first initial of your first name and all or part of your last name if possible.

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