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Google Docs

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Most everyone has some type of office suite installed on your computer, likely Microsoft Office. Did you realize you can do everything that Office can do online… for free? Google has free office tools called Google Docs. You may ask… why would I do them online? Well, it’s simple. How many times have you had to send a document or spreadsheet back and forth to others to be checked over, edited and just shared? By using Google Docs, you can simply upload your existing files, choose who to share them with, and work away! Using Google Docs can increase your productivity by cutting down on the amount of time needed to send the files back and forth via email, wait for the other person, and so on.

Google Docs has applications to build spreadsheets, word documents, and presentations. You can easily do all the basics, including making bulleted lists, sorting by columns, adding tables, images, comments, formulas, changing fonts and more. Google Docs accepts most popular file formats, including DOC, XLS, ODT, ODS, RTF, CSV, PPT, and more! There are toolbar buttons similar to what you are already familiar with for editing… such as bold, underline and italics.

So how do you get started? Visit docs.Google.com. If you don’t already have a Google account, such as for Gmail, then you’ll need to sign up for a free account. If you do have a Google name, simply log in with it. As soon as you’re logged in, you can click on the “New” button to choose to create a new document, spreadsheet or presentation. Or… click the “Upload” button to upload an existing file. One of the best features of Google Docs is the fact that it automatically saves your work pretty often. You don’t have to click a button, it just saves it for you.

So what about sharing your work with others? Click on the Share button to invite others (via email address) to share in the document with you. Anyone you’ve invited to either edit or view your document, spreadsheet or presentation can access it as soon as they sign in. Multiple people can view and make changes at the same time. There’s an on-screen chat window for spreadsheets, and document revisions show you exactly who changed what, and when. Viewing a presentation together is a breeze, as anyone joined in a presentation can automatically follow along with the presenter.

Working on and saving your files has never been easier. There’s nothing to download; you access your documents, spreadsheets and presentations from any computer with an Internet connection and a standard browser. You can create as many folders as you wish in order to organize your work in a way that is easy for you to manage.

With so many features that are easy to use… and all for FREE, I don’t see why you would want to use anything else! Give it a try, and let me know what you think! Leave me a follow-up comment to this video, or shoot me an email to chris@pirillo.com.

E ya later!

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31 Comments

dude you have some cool videos lol

or you can download open office.

Pretty nice to have online editing abilities for documents.

Turkers have been using google doc spreedsheat to keep track of the NowNow race for more than a year. For any work related doc that need to be shared between a group of peoples it a amazing.

hmm Google DOCS doesnt support Safari and Opera :(

In Opera you can mask as IE or Firefox.

no OPERA support…..fail

What if your internets goes down in the middle of writing a mission-critical report?

What if the power goes down along with the backup generators and you can’t use a computer at all??? HUH??? WHAT THEN

Google Docs are great for collaboration, but Google’s document formatting options are rather limited. I use Google Docs for managing documents which I share with friends, but only for documents with simple layouts. For more complex documents, Microsoft Live Office or another file sharing solution (used only to store the document) is probably a better option.

Chris,

I’ve been using Google Docs (mostly the word processing and spreadsheets) for months to collaborate with teammates on MBA projects for school. I just recently tried Google Presentations to do a presentation for a class.

While I love this in concept, there are two major problems with Google Docs which keep me from recommending it wholeheartedly.

1) Formatting issues. When you upload Word Docs into Google Docs, I have often encountered major formatting issues. I find that Google Docs is good to “collect” information, but that the final “pretty version” still needs to be done in Word to make it look right. Footnotes via Google Docs are impossible… don’t even try them.

I found the same problem with Google Presentations. I had uploaded an existing Powerpoint into Google Presentations to find that hyperlinks (to videos), images, and other things were totally garbled or moved to the wrong slides.

If Google Docs doesn’t improve on this functionality, I can’t see using it for important documents that need to look nice.

2) Collaboration issues. I don’t know how to describe this problem very well but it mostly happens in Google Docs when more than one person is editing (or even looking at) a single document at the same time. If person one is viewing the document and person two is making changes, sometimes the changes that person two is making doesn’t get saved. I have encountered this many times while trying to edit a doc with a person who is sitting next to me with her laptop next to mine while viewing the same doc. An error message saying “Your recent changes won’t be saved” pops up. I have noticed that this problem is worsened with more collaborators. It gets REALLY frustrating.

One of the major benefits of Google Docs is the ability to collaborate; this really needs to be addressed as it really detracts from the user experience. When I have had (repeated) problems like this, I have resorted to downloading the file back down to Word and doing it the old-fashioned way).

There are a number of other smaller issues, mostly dealing with functionality, but for now I don’t mind them.

Another thing to note: Google Spreadsheets is nowhere near as powerful as Excel is; some of the formulas and calculations you might be used to in Excel do not work in Google Spreadsheets. (For now I have avoided using Google Spreadsheets for anything that isn’t a giant list.)

Google Docs is great for documents, and spreadsheets, but Presentation support has a LONG way to go. No effects, no transitions and, worst of all, you CAN’T download the presentation back to powerpoint after you’ve edited it. What’s the point?

i gave it 5 stares but 1.30 sec i dont know :( :)

I agree. That is why I wish Google would create an offline application.

cool, but it would be nice if you could do a video in the future actually showing off some of the features of google docs. and i’d just like to add, the share feature is actually really useful for group projects!

That sounded like a ad. XD

Stan Schroeder / Mashable! : Google’s In-Game Advertising System Coming Soon Chris / Chris PirilloGoogle Docs— Add to iTunes | Add to YouTube | Add to Google | RSS Feed Most everyone has some type of office suite installed on your computer, likely Microsoft Office. (…) Kristen Nicole / Mashable!

Not only old as hell, but you already talked about it.

http://live.pirillo.com - Most everyone has some type of office suite installed on your computer, likely Microsoft Office. Did you realize you can do everything that Office can do online… for free? Google has free office tools called … clickhereto read

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You are a complete genuis..I just want to give you props now before you end having a hit show..lol Thanks for the tips bro seriously.

-Shawn

lol i like your sarcasm dude :D

Can documents be uploaded en masse in a zip file?

Sorry, but IBM Lotus Symphony kicks everythings ass.

Can multiple users work concurrently on the document, such as different chapters? Or is it limited to one user access at a time?

Multiple users can work on document at once as far as I understand.

But I don’t want Google owning my work, and I don’t know if I’m necessarily going to have an internet connection. The former is the most important factor that this is destined for failure.

Oh, and the Presentations software doesn’t even let you bring in chunks of text at a time, or animate them. Completely misses the point.

What Do You Think?